Call for Abstracts

Under the theme “Driving the Transition to E-Mobility,” EVS36 invites abstract submissions for the 36^th Electric Vehicle Symposium & Exposition hosted by EDTA on June 11-14, 2023 in the City of Sacramento, California, USA.

As an annual gathering of the world’s EV experts, EVS36 features cutting-edge research and showcases innovative technologies and market developments. This is your opportunity to serve as a presenter in the EVS36 program. We request abstracts of papers covering research, market and government activities across all fields related to hybrid, battery, and fuel cell technologies, associated infrastructure and services.

During EVS36, a juried paper program will consist of lecture presentations via four-person panel and dialogue sessions with presenters utilizing a poster and limited space for a specialist discussion.  Presenters will be authors of papers accepted by a committee of distinguished reviewers, experts from the electric drive value chain. 

As noted below, abstract authors may indicate their preferred presentation format but will be notified at the time of acceptance of the format assigned by EVS36 organizers. Authors of accepted abstracts will be required to submit a final paper, to be presented in a lecture or dialogue session during the symposium.  

All final papers will be published in EVS36 Proceedings and select papers will be published in the World Electric Vehicle Association (WEVA) Journal.

All accepted presenters must register as delegates and attend the meeting to present.

Abstract Submission Deadline: Friday, November 18, 2022 at 23:59 ET (UTC-5).

Abstract Submission

The submitting author must be the abstract presenter. All abstracts must be submitted as PDF files, formatted per the official EVS36 abstract template, available as a download in Word and LaTeX. Submissions are accepted via the online form only. Below, please find the instructions for submitting an abstract.  

Step 1: Download the abstract template (Word or LaTeX format) and complete your abstract, carefully following the template formatting guidelines (maximum 700 – 1,000 words). Once completed, save as a PDF file. The following sections are required:

• Title/Header
• Authors
• Executive Summary
• Abstract body: The text of your abstract should outline what your final paper would include.
• References (& Acknowledgements, if applicable)

Step 2: Go to the online abstract submission form and create your online profile. (An official confirmation of profile creation will be emailed once saved.)

Step 3: Go to the “Submission” tab of the online form and click on “Add new” to create your online abstract file. Enter all required files, including:

• Title
• Preferred presentation format (lecture or dialogue)
• Topic
• Presenting Author details, including Name, Organization, City, State/Province, Country + photo and biography (max 150 words)
• Coauthor details, including Name, Organization, City, State/Province, Country

Step 4: Upload your formatted abstract PDF file.

Step 5: Verify all details, then “save & submit”. An official confirmation will be emailed immediately after submission.

Topics

Authors must choose a primary and secondary topic for their submission:

Important Dates

Official Language

Abstracts must be submitted in English. All presentations at EVS36 will be in English.

Abstract Modifications

To modify, correct or withdraw an abstract you may log back into your online account with email and password. No changes will be possible after the submission deadline.

Confirmation

An email confirmation will be sent upon creation of your online account to the email address you provided, specifying your login details for abstract submission and editing. A separate email will be sent when you officially save & submit your abstract.

If you do not receive notification of your account creation or of abstract submission, please follow up immediately with the Symposium Secretariat – JPdL at EVS36secretariat@jpdl.com.

Review and Notification to Authors

All completed abstracts will be reviewed. You will be informed by email of the acceptance or rejection of your abstract by December 21, 2022. Only the person identified as the presenting author (submitter) will receive notification, which will be sent to the email address provided upon submission.

Presentation Format

Accepted authors for both lecture and dialogue sessions will submit a final paper for publication at equal level in the EVS36 Proceedings. These papers will be presented in lecture and dialogue sessions during the symposium.

• Lecture presentations will be included within topical sessions of the official Symposium program. The lecture session includes a panel of four speakers, all delivering presentations from the same category, with Q&A from the audience at the end. Each presentation will be approximately 20 minutes long, followed by a 10-minute question period at the end of the session. A PowerPoint is requested for all oral presentations. 

• A dialogue session is similar to a poster session, with a smaller audience and opportunity for specialist discussions. Posters for dialogue presentations will be on display throughout the conference dates, including dedicated sessions with authors on two separate days. 

Registration

After notice of acceptance has been sent, all presenters are also required to register and pay the registration fee in order to be included in the program and to present on site. Registration and payment of registration fee by presenters of accepted abstracts must be completed no later than February 10, 2023.

Final Paper

Authors of accepted abstracts will be required to submit a final paper by March 24, 2023.

Publication

Accepted abstracts and final papers will be published in the EVS36 Symposium Proceedings. By submitting an abstract, authors agree to publication of same by EVS36. Select papers, as per recommendation by EVS36 program review committee, will be published in the WEVA Journal.